How do you calculate paper ticket time?
Add paper-handling minutes at pickup and delivery. Subtract the minutes required by the proposed digital workflow. Multiply the difference by completed round trips, then divide by 60 to obtain truck hours. Multiplying by your hourly truck rate values that capacity; it does not prove a reduction in payroll, fuel, or other cash costs.
The net-time formula
Net minutes per round trip = paper pickup minutes + paper delivery minutes − digital pickup minutes − digital delivery minutes.
Truck-time capacity value = net minutes ÷ 60 × completed round trips × hourly truck rate.
| Input | Illustrative assumption |
|---|---|
| Paper pickup + delivery | 5 + 5 = 10 minutes per round trip |
| Digital pickup + delivery | 1 + 1 = 2 minutes per round trip |
| Net handling time | 10 − 2 = 8 minutes per round trip |
| Fleet activity | 5 trucks × 4 round trips = 20 round trips per day |
| Truck-time capacity | 8 × 20 ÷ 60 = 2.67 fleet hours per day |
| Hourly value | $150 per hour |
| Capacity value | 8 × 20 ÷ 60 × $150 = $400 per day |
What this example does and does not establish
The $400 figure uses made-up planning inputs. It values time released across the fleet, not a guaranteed cash saving. Recovering ticket time does not automatically create another paid load: the route, loading queues, project demand, and working day must allow that time to be used. If the digital process takes as long as paper, this handling-time opportunity is zero.
Measure the office separately
Office work can include collecting attachments, matching loads to jobs, checking units, resolving duplicates, and assembling invoices. Measure those minutes and model the office capacity with the appropriate labor-cost assumptions. Keep that result separate from truck-time capacity so the same work is not counted twice or presented as a single cash-saving claim.
Use a small sample before deciding
Time routine and exception-heavy loads. Record how many completed round trips occur and how long the proposed digital process takes at each handoff. Use a reasonable range, rather than the fastest single example. The savings calculator lets you change the inputs and see the effect on the model.